Meet the product
Product overview
Procurement involves multiple teams and documents. When purchase requests, vendor bids, and invoices are scattered across different places, teams spend time searching for information and checking progress.
EPROC brings procurement management into one web application. Internal teams manage purchase needs and procurement packages. Vendors submit bids and invoices through their portal. Information is organized by process, making it easier to find and monitor.
Purchase requests with multi-step approvals
Employees submit purchase requests and track their status. Companies configure approval steps and approvers for each department. Approvers can approve or reject requests and add notes.
Procurement packages with clear information
Manage package names, requirements, budgets, departments, locations, selection methods, and evaluation methods. Set procurement schedules so teams and vendors can see when each stage takes place. A public portal displays package information, news, and downloadable documents.
Vendor portal and company verification
Vendors register, complete their company profiles, and upload supporting documents. Internal teams review the information and verify vendors. Verified vendors can submit bids through the application.
Digital bids with revision history
Vendors upload bids as PDF documents. Procurement teams view documents, revision history, and bids from multiple vendors on the package page. The application also records the selected vendor.
AI-assisted bid summaries
EPROC provides AI features to summarize bid documents and create a combined summary for a procurement package. These summaries help teams understand documents before evaluation. AI features require service activation and PDFs with readable text. The procurement team makes the vendor selection decision.
Organized documents and contracts
Store package documents by category, such as terms of reference, cost estimates, contracts, and official records. Manage contract numbers, selected vendors, contract values, and contract files. Review related invoices from the contract record.
Vendor invoices and tax invoices
Vendors submit invoices with supporting documents and tax invoices. Data extraction from compatible Indonesian tax invoice PDFs helps fill in the form. The system checks invoice subtotals against the remaining contract value. Finance teams update invoice status in the application or through an Excel import.
Budget monitoring for clearer oversight
Manage budgets by fiscal year and budget group. Monitor budget values, usage, and remaining balances. Review related invoices to see billing details and their status.
EPROC suits companies that want to organize work across procurement teams, requesting departments, approvers, vendors, and finance teams. Keeping information in one application makes coordination easier and records easier to trace.
