Meet the product
Product overview
Distribution companies move fast. Orders arrive every day, stock moves between warehouses, invoices must be collected on time, and the books must always be in order. When all of this lives in spreadsheets and separate apps, numbers drift apart and decisions slow down.
ERP Distributor was built to solve exactly that. One application, one database, one source of truth for the whole team.
A CLEAN SALES FLOW
Start with leads and opportunities in CRM, move to quotation, sales order, picking & packing, delivery, invoice, and sales return. Every document links to the next, so the team knows where each order stands without asking around. Special price requests and sample requests are recorded and approved inside the system.
AUTOMATIC CREDIT CONTROL
The system guards every customer's credit limit. Orders that exceed the limit or customers with overdue invoices are held automatically and can only proceed through approval. The collections team has a dedicated menu to log collection activities and send due-date reminders.
PROCUREMENT AND IMPORT UNDER CONTROL
Purchase requests, RFQs to multiple suppliers, supplier quotation comparison, purchase orders, goods receipts, and purchase returns. For imported goods, the shipment and landed cost modules allocate freight, duties, and other charges into each product's cost automatically.
ACCURATE WAREHOUSE
Stock balances per warehouse, bin location, and batch. Expiry dates are supported with FEFO picking (first expired, first out). Stock opname, stock transfers between warehouses, stock adjustments, and an inventory ledger that records every movement. The system alerts you when stock hits the minimum or a batch is about to expire, complete with replenishment suggestions.
QUALITY CONTROL
Inspection plans per product with parameters you define. Every goods receipt can be inspected and the results are recorded. Customer complaints are logged and followed up from the Customer Complaints menu.
COMPLETE FINANCE AND ACCOUNTING
Accounts receivable, accounts payable, cash & bank, bank reconciliation, debit/credit notes, write-offs, and customer statements. Journals are posted automatically from transactions. Chart of accounts, trial balance, profit & loss, balance sheet, cash flow, VAT recap, and period closing are built in. Foreign currencies are supported with exchange rates per date.
MULTI-BRANCH, MULTI-WAREHOUSE
One system for all branches. Customer and product data are shared, while transactions, stock, and reports can be viewed per branch or consolidated. Each user's access can be limited to specific branches.
MULTI-LEVEL APPROVALS
Approval workflows are configurable per document type, with flexible value conditions and any number of levels. Approvers can delegate authority while
on leave. Every decision is recorded with timestamp and actor.
READY-TO-USE REPORTS
Sales by category, territory, and branch, sales trend, backorders, fast- and slow-moving stock, dead stock, inventory aging, purchase price history, payment schedule, AR/AP aging, and sub-ledger reconciliation. Everything exports to CSV and runs in the background so your work is never interrupted.
